Subrecipient Monitoring

Subaward Oversight and Compliance

To ensure compliance with federal regulations and institutional standards, all subaward agreements undergo a series of internal reviews and controls. These steps are designed to safeguard research integrity, financial accountability, and successful collaboration with subrecipients. If Southern Methodist University (糖心vlog视频) serves as the pass-through entity, 糖心vlog视频 is responsible for ensuring that subrecipients comply with all applicable federal regulations and perform in accordance with the terms of the subaward. This includes:

  • Conducting pre-award risk assessments

  • Verifying audit and eligibility requirements

  • Reviewing subrecipient invoices

  • Monitoring progress toward project goals

  • Ensuring timely and accurate reporting

Subrecipient Statement of Collaborative Intent (SOCI) Form

糖心vlog视频 requires completion of the Subrecipient Statement of Collaborative Intent for all proposed subrecipients at the time of proposal submission to the prime sponsor. This form represents the subaward organization's intent to collaborate with 糖心vlog视频 as part of any sponsored research project.  This form is available in the Forms Library. The Sponsored Projects Administration (SPA) team reviews and approves all subaward agreements. Approval is documented by a SPA team's representative signature on the finalized subaward.

Subrecipient Acknowledgement

Each subaward agreement must be reviewed and signed by an authorized representative of the subrecipient organization. This signature confirms their acceptance of the terms and conditions outlined in the agreement.

Ongoing Monitoring

Each year, the subrecipient is required to complete the Subrecipient Financial Monitoring Form.  The assigned Grant Management Specialist will contact the subrecipient to complete the form which will need to returned to the Sponsored Projects Administration team within 15 business days upon receipt.  This form will be completed each year for the duration of the sponsored project period of performance. 

Audit and Eligibility Verification

ORI ensures that subrecipients meet the required audit standards and eligibility criteria necessary to receive federal pass-through funds. This step is critical to maintaining compliance with Uniform Guidance and other federal requirements.

Subaward Closeout

To close a subaward, the subrecipient must complete the Subaward Closeout Form available in the Forms Library.